Faculty should submit requests for workplace accommodations via the Office of Equal Opportunity and Civil Rights.  More information is also available on the UVA HR Return to Grounds website, under “Remote Work and Leave Considerations”.

Student Disability Access Center (SDAC) handles all student accommodations, including captioning, and will reach out to the instructor directly. If it is requested by a student, ask them to reach out to SDAC.

There are some excellent suggestions and a useful webinar recording on the Teaching Continuity website’s Assessment page.

There are several resources available through Student Financial Services for current undergraduate, graduate and professional students needing support for travel, technology, food, medication, and other living expenses.

• For information on CARES Act Student Emergency Funding, Bridge Scholarships, and Emergency Loans, please direct students to: https://vpsa.virginia.edu/funding/emergency
• Students may also be eligible for Honor loans.  Please direct them to https://odos.virginia.edu/honor-loan-application.
• Lastly, please encourage students to check https://college.as.virginia.edu/COVID19help for key academic support resources.

UREG is collecting this information from schools now. If instructors wish to confirm or change instruction mode, please contact Judy Giering. UREG will publish updated information for each of your classes in SIS by August 1, 2020.

INSTRUCTIONS MODES AT UVA

UREG is developing a tool in SIS that will require students to tell us whether or not they plan to return to Grounds for Fall 2020. UREG is working with the ITS teams to ensure we can share this information with instructors easily, most likely through course websites in UVA Collab or Canvas.

At this time, there no plans to change class times.  However, the volume of classes delivered online will reduce foot traffic during class transitions.

Once social distancing measures are put into place, many of our classrooms will be too small to use for regular classes. We are developing a process to allow instructors to reserve these rooms (as you would a conference room) for occasional meetings with students, office hours, independent studies, and other similar activities.

The University has committed to letting students know how their courses are being delivered by early August. In order to do so, we will need to provide UREG with course delivery decisions by mid-July. We do have some information now; all discussion sections will be taught online and courses which have indicated online delivery on the departments’ course delivery plans will be online.

Through the end of July, we will work with UREG to evaluate courses which have been requested for in-person delivery with a focus on accommodating as many of them as possible, given limited classroom capacity. If you have requested that your course be taught in person, you can expect to know for certain around August 1st. Please note that with the exception of a very short list of lab and studio courses, all in person courses will need to include an option for students to participate remotely via Zoom.

No. As President Ryan’s message indicated, in addition to our standard process for ADA accommodations, all faculty will be able to request that they not teach in person.  It is my intention that we will grant all such requests. I also wish to be clear that a request not to teach in person will have no impact on any evaluation, renewal, or promotion decision. We will share more information about the in-person teaching exemption request process within the next two weeks.

Per Dean Baucom's email to all faculty on July 8, please see details for the Fall 2020 semester academic calendar below.

• Undergraduate courses will begin on schedule on Tuesday, August 25, 2020. 
• There will be no Fall Reading Days. 
• For all students in Arts & Sciences (undergraduate and graduate), the last day of classes will be Tuesday, November 24, 2020 (the Tuesday before Thanksgiving).  
• Exam Reading Days will be Monday, November 30 and Tuesday, December 1, 2020.  
• Exams will begin on Wednesday, December 2, 2020 and end on Friday, December 11, 2020.  
• After Thanksgiving, there will be no in-person activities—all exams and other final assessment activities need to be held online.  
• The Associate Deans and I expect to hear more information soon about the revised examination schedule from Laura Hawthorne, Associate Vice Provost and University Registrar, and we will share timely updates.  

Faculty have several options if their internet connectivity at home is a concern. First, you should feel free to teach from your office on Grounds. Second, you can request a small classroom in which to conduct your online teaching. Finally, you may request a hotspot to improve connectivity at your home.

REQUEST HOTSPOT

A&S already offers many courses through the evening hours and any instructor may, when scheduling their courses, select a time in the evening. The University has decided not to pursue weekend courses at this time.

No, students are only restricted from grounds if they have not received a negative COVID test. However, faculty may not hold in person classes for undergraduate students before September 6th.

Revised August 24

It is important to establish clear expectations that align with the University’s public health measures; the easiest way is by adding them to your syllabus. Here are some ideas and options should someone refuse to comply with University policy:

• If a student is attending class in-person when they are not cleared in SIS or not complying with the masking/distancing rules, please begin by engaging with them or others in the immediate surroundings. HR has created a helpful infographic on how to approach individuals not wearing masks. We have developed some scripts you can use to engage students.
• You may also ask the student if they have an approved SDAC accommodation due to a disability-related condition that would prevent them from wearing a mask. If so, you should have received instructions from SDAC by email; if not, please contact SDAC@virginia.edu.
• If an individual is a repeat offender or engages in egregious behavior, please report them using the Just Report It system.
• You have recourse to a variety of disciplinary options if students do not comply with your expectations:
  • ask the student to leave the class
  • cancel the remaining part of the class
  • reduce a student’s grade

We encourage you to limit in person meetings, meeting virtually when practical. In-person meetings may be scheduled outdoors, or in conference rooms. You may meet with students in your office. However, your office will need to be arranged to allow six feet social distancing, all attendees should wear face coverings while meeting, you should wear a face covering if in your office during the three hours prior to any meetings, and you should wipe shared surfaces with sanitizer prior to meeting.

The three primary resource pages are listed below.

• A&S Learning Design & Technology's Teaching Fall 2020 page
• Resources for All Instructors and Guidance for In-Person Teaching
• Teaching Continuity

It is important to establish clear expectations that align with the University’s public health measures; the easiest way is by adding them to your syllabus. Here are some ideas and options should someone refuse to comply with University policy:

• If a student is attending class in-person when they are not cleared in SIS or not complying with the masking/distancing rules, please begin by engaging with them or others in the immediate surroundings. HR has created a helpful infographic on how to approach individuals not wearing masks. We have developed some scripts you can use to engage students.
• You may also ask the student if they have an approved SDAC accommodation due to a disability-related condition that would prevent them from wearing a mask. If so, you should have received instructions from SDAC by email; if not, please contact SDAC@virginia.edu.
• If an individual is a repeat offender or engages in egregious behavior, please report them using the Just Report It system.
• You have recourse to a variety of disciplinary options if students do not comply with your expectations:
  • ask the student to leave the class
  •  cancel the remaining part of the class
  •  reduce a student’s grade for noncompliance