- Department Chairs are responsible for checking in with Associate Professors in their fifth year (since tenure).
- Regarding promotions from Associate Professor to Full Professor: "Although time in rank is itself not a sufficient criterion for promotion, departments should conduct a review no later than at the end of the candidate's fifth year in rank at UVA to determine whether or not it would be appropriate to develop a formal promotion case for consideration by the Dean. If in the judgment of the department the candidate is not ready for promotion consideration, the department should make recommendations to the candidate for further professional and scholarly development, and should reconsider the case at regular intervals."
- The conversation between the chair and faculty member should be documented in the "Memo of Conversation".